Users Group Meeting | August 19-21 | Epic’s Verona, WI Campus

Info for Speakers

Request to add, remove, or replace speakers by filling out this survey.

Speaker To-Do List & Timelines

June 13: Registration and hotels open.

July 9: If your session was approved for Continuing Education (CE) credit, complete the speaker disclosure form.

July 24: Complete a dry run of your presentation with your Epic Host.

July 31: Send your speaker intro and slides to your Epic Host.

  • Ensure no PHI or PII is included.

  • Presentations submitted by July 31 will be available on the Session Archive site on August 16.

  • Presentations updated or submitted after the July 31 deadline will be posted after UGM, on August 30.

August 19-22: See you at UGM!

Presentation

Creating Your Presentation

Most UGM presentations are 40 minutes long. It’s typical to plan for a 30-minute presentation and 10 minutes of Q&A. This can vary if you are part of a joint presentation. Please work with your Epic Host if you have questions about the best format for your presentation.

A UGM PowerPoint template with a suggested outline will be available in May.

If you choose to not use the template, please: 

  • Limit intros and organizational stats to 1 slide.

  • Set your slide size to widescreen (16:9), instead of the standard (4:3).

  • Use standard fonts that are at least 14 pt and keep color contrast in mind.

  • Include a slide at the end with your contact information.

PHI/PII

Avoid showing Protected Health Information (PHI) and Personally Identifiable Information (PII) in your presentation. This document outlines what is considered sensitive and how you can safely mask it. All presentations go through PHI/PII review before the slides are posted to the Session Archive site. To expedite this process, be sure your slides are safe to post upon submission.

Good to Know

Slide Updates

If you update your presentation, (even if you bring it with you on a flash drive or your laptop) please email it to your Epic Host to make sure your final presentation is posted to the Session Archive site.

Epic Host

Each session is assigned an Epic Host to provide guidance and feedback as you prepare your slides. You’ll receive an email with your detailed session information and your Epic Host in early June.

Agendas

Detailed Agendas will be available on the Agenda & Session Details site in early June.

Speaker Lounge

The room Box Office (upstairs from the Epicenter registration desk) is dedicated to speaker presentation prep. Stop by to check or update your slides, request technical support, or run through your presentation.

Room Setup

  • Most rooms have a short stage, a presenter table with a desktop PC, and two monitors with your presentation already loaded. Using the desktop is the most reliable route, but you may also present from your laptop.

  • There will be a panelist table with a confidence monitor for you to view your presentation notes or to mirror the projector.

  • You will have a choice of tabletop, handheld, and lavalier microphones. Most sessions are audio recorded and will be posted to the Session Archive site.

  • If you plan to do an in-system demonstration or have any special technology needs (laptops, mobile devices, etc.), please let your Epic Host know as soon as possible.

How to Make Your UGM Presentation Excellent offers tips from years of attendee feedback on what to avoid and what little additions can make a good session great.

June 21 from 2-3pm (Central Time)

July 1 from 2-3pm (Central Time)

If you can't make any of the prep classes, a recorded version will be available on the Session Archive site (UserWeb account required).